HVAC Contractors

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HVAC Contractor Software

Many HVAC contractors face the unique challenge of having to manage construction projects while simultaneously running a service organization. STRUCTURE was designed with your needs in mind. From day one, the development of our software has always had a slant towards the unique requirements of the specialty trade. In addition to the need for extensive project cost coding and generating work in process schedules for your bank and bonding companies, STRUCTURE's comprehensive Work Order module was designed to handle the needs of even the busiest service departments.

Work Order allows for on-line dispatch and instant access to all the relevant customer information. With the service tech notification feature enabled, you can send a text message or email of important call information directly to your technician's mobile device. With the optional TechLinc app, you can send the electronic version of a Work Order right to the technicians tablet or cell phone, allowing them access to history and directions, they can even update their status, enter work descriptions, time and materials, capture a signature, and email the signed Work Order directly to the customer. All the entered information is updated real time into the STRUCTURE system ready to be billed! All the history you need is right at your fingertips. You can access data by call, location, or even get a history for each piece of equipment. Track the inventory on each service vehicle and determine who is your most profitable technician.

In Payroll, the need to track apprentice hours is easily accommodated with STRUCTURE. The Workforce Scheduling module allows HVAC contractors to load their field resources and schedule the workforce in advance and on a daily basis, for both the service department as well as the construction division. You can even use it to forecast future manpower requirements. Also because Workforce integrates with the Payroll module, it streamlines the entire data collection process.

Tracking all of your project details is a snap in Project Management. Track your submittals, transmittals, and RFI's along with all job correspondence in one easy to manage area.


Hear What Our Customers Have To Say

General Mechanical

We have been using C/F Data since 1998. We have 3 companies and we utilize C/F Data in different ways for each of our companies. We are a Mechanical Contractor, a Heating and Air Conditioning 24 Hour Service Contractor and a Sheet Metal Manufacturer. C/F Data has been great to work with for these 18 years, if they don't have a solution they are quick to help customize a solution. Always great Customer Service, they are like part of our company! – Alice Tomasino







B-G Mechanical

STRUCTURE Mobile has been a game changer for our commercial HVAC service business. We have up to 30 technicians in four states and sometimes don't see them for months at a time. With the structure mobile program we are in constant contact with them and them with us. Paper work flows so much faster than our old system. We no longer need to collect paperwork on Mondays and that alone has helped to defer the cost of the system. I was happy to be part of the development of the program. – Jim Reidy


Experience The Best in Contractor Accounting Software.

STRUCTURE Construction Accounting Software can help Mechanical Contractors manage their business.

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About C/F Data Systems


For over 37 years, CF Data Systems has been servicing the construction industry with solutions that address their unique office and financial needs.

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Working hand in hand with STRUCTURE's desktop applications are a suite of mobile apps designed to even further enhance productivity.

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C/F Data issues a quarterly newsletter to inform customers about upcoming events, classes, program changes, etc.

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Experience The Best in Contractor Accounting Software.

About C/F Data Systems

For over 38 years, C/F Data Systems has been servicing the construction industry with solutions that address their unique office and financial needs.

About Us ›


Mobile Solutions

The STRUCTUREmobile FieldLinc Suite offers a collection of mobile applications that are linked to STRUCTURE for use in the field.  This allows you to have access to key functions of STRUCTURE even when you are not sitting in front of a desktop.


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  • C/F Data Systems, LLC.
    97 Libbey Parkway, Suite 200
    Weymouth, MA 02189
  • Phone: (781) 337 - 9900
  • Email: info@cfdatasystems.com