The construction industry is notoriously behind when it comes to technology. Even though other industries have embraced the paperless workplace, the construction industry still clings to it. We have relied on paper for so long that we find it difficult to look at other options. However, there are many reasons to look at a digital solution. Your business can run a much more smoothly and efficiently. Let’s look at a few of those reasons now.
Keeping track of everything
The normal process involving paperwork can be long and arduous. It starts in the office, then goes to the job site and may or may not come back. When it does come back, it typically takes days, weeks or sometimes even months. Something else you have to deal with is reading different people’s handwriting and making sense of what they wrote.
However, when you have a digital solution for quoting the process is a lot smoother. You have all of the paperwork right where you need it and it’s presented in a professional format.
Reducing repetitive work
There is an enormous amount of repetitive work when it comes to actual paperwork processing. The whole process is done twice, once to write the quote and again to put it into whatever accounting software is used in the office.
When you have an integrated accounting program you no longer need to do everything twice. You can create the quote and it automatically gets updated everywhere. And any updates to the quote are pushed everywhere as well. You can even email the quote directly to your customer.
Think of all the time you will save with no paperwork to track down! You no longer have to go searching through your desk or calling your contractors. There is no more lost revenue from misplaced documents. Instead, you have everything you need all in one place. It’s right where you know it should be every time you go looking for it.
When you rely on a paper bidding process there is a lot of guessing that is involved. And from time to time things may get missed that should be included, resulting in missed revenue for your business.
With an integrated software program, you no long have to worry about this. Your bids are automatically set up with everything you need to price them correctly.
By reducing repetitive work and saving time you will also be saving money. Having the right information the first time will also eliminate a lot of extra work and a lot of missed revenue. Your solution should keep everyone on the same page at all times, so you know exactly where your money is, where it’s coming from and where it’s going.
What’s the solution?
STRUCTURE Blue is that end-to-end solution that you are looking for. Our Quote Proposal module has everything you need to keep track of your quotes and make sure they are accurate.
The Quote Proposal module provides the ability to quickly price a quote and generate a formal proposal. It also allows you to easily re-price the quote with alternates. The same quote can be sent to one or many GC clients. Once your quote is accepted, simply book the bid to create a job and automatically set up your budget, contract amount and all relevant job set up information. Quote Proposal integrates with the Purchase Order module allowing you to order the materials as soon as the quote is accepted. It also allows for a complete procurement control system to manage all upcoming delivery dates.
For over 40 years C/F Data Systems has been serving the construction industry with solutions that address contractor’s unique financial needs. STRUCTURE Blue provides solutions to manage all areas of construction operations including billing, inventory, payroll and project management.